Little League & Youth Sports Concession Schedule Template

A shift planner that makes concession coverage visible while keeping adult responsibilities and opening tasks clear.

Audience: League volunteers coordinating game-day concessions across youth sports.

How to use it

A shift planner that makes concession coverage visible while keeping adult responsibilities and opening tasks clear.

  1. List each game block with opening, service, restock, and closing needs.
  2. Assign at least one named adult to every shift and note a backup for high-traffic windows.
  3. Record food-safety or cash-handling responsibilities only for volunteers approved by the league.
  4. Send a reminder with arrival time, parking, and the handoff point before the weekend.

Setup notes

Build the schedule after the game calendar is stable. Check for double-booked families and keep one printed copy at the stand.

Coach cues

  • Write the job, not just the person's name.
  • Use a handoff time between shifts.
  • Follow current local health and cash-handling requirements.

Equipment

  • Game calendar
  • Volunteer list
  • Printed schedule
  • Phone or email list

Watch for

  • Scheduling one adult alone for a busy shift
  • Ignoring setup and cleanup time
  • Publishing unconfirmed contact details

Download and print

The approved file formats remain available from the resource page.